A description of each of the top ten time tracking programs, along with screenshots, feature summaries, and pricing, can be found below.
Software for time tracking doesn’t have to be difficult! I’ve used time tracking software a good amount as a project manager on various agency teams, both for basic time tracking and for budget tracking and project estimation. Because every team is unique, I’ve selected a few of the best time management tools that I endorse, along with explanations of their features, pricing, and key advantages and disadvantages to assist you in selecting the best time tracker for your projects.
We use time-tracking programs for various objectives other than just filling out timesheets as project managers striving to manage project budgets and encourage our employees to accurately track their time.
Since time management solutions can be pricey, I’ve looked for some of the best time tracking programs that are either completely free or almost completely free. But most significantly, we’re searching for top-notch applications that are so simple to use that users genuinely want to submit their timesheets. Think about that!
Comparative Standards for Time Tracking Software
What is required for effective time tracking? We’ve outlined five crucial features of time tracking software that, in our opinion, facilitate managing digital tasks.
User Interface: The https:/breezeclock.com software must have a nice appearance and be very simple to use. A tool that seems like it sprung from the early days of the internet will be much less likely to be used by your staff.
Usability: Tracking time is one of the most fundamental jobs your team will undertake, thus the user interface should reflect this by making it simple to track tasks and projects.
Integrations: Can it be connected to other tools from a third party? The ability to link with accounting programs like Quickbooks or Xero is also helpful.
Value for Money: Undoubtedly one of the many, many tools you’ll need to get through your day is time tracking. I’ve offered alternatives that fit with your current tech stack and are priced appropriately.
Key Functions of Time Tracking Software
The breadth and depth of features offered by various time tracking software will vary, however the following are some important characteristics to take into account when choosing which one to invest in:
- Simple time tracking for projects and tasks – A source of truth for clients, projects, and tasks must be linked to.
- Estimates and tracking – It need to be simple to generate a project estimate or quote, and it should be possible to compare projected costs with actual costs using visual reporting and analytics.
- Direct to invoice — It must be simple to convert project reports and actuals into estimates to be sent to clients.
- Compare The Best Time Tracking Software Immediately
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The Top Time-Tracking Applications
High-level project and resource management software, Resource Management by Smartsheet, assists contemporary teams in making decisions with confidence on project planning, team capacity, budget forecasts, team usage, and hiring requirements in real-time.
It is the ideal time tracking solution for a workforce with a variety of operational setups because to its built-in timesheets, mobile time tracking, and expenditure tracking features, which allow you to build comprehensive project reports by filtering project data with only a few clicks. Obtain a thorough report that can offer insight into past data or an anticipated perspective of team usage, actual vs. planned time reports, budget tracking, expense reports, and upcoming projects.
Resource Management by Smartsheet is used by more than 1,000 of the most creative businesses in the world, from 10-person shops and 100-person teams within major brands to 1,000+ person professional services firms. Resource Management by Smartsheet has received prizes from FastCo, SXSW, IxDA + IDSA in recognition of its superior design.
Numerous internal procedures and software platforms are easily integrated with Resource Management by Smartsheet. It also offers a versatile API and Zapier connection that may link with the best operational tools for analytics, communications, project management, ERP, and finance.
Resource Management by Smartsheet’s innovative project and resource matching function assists in matching team members to the project’s requirements based on a variety of factors, including disciplines, abilities, availability, and more.
Prices begin at $25 per month.
Monday.com is a project management application with time tracking capabilities that has removed many of the extraneous elements found in standard management programs in favor of straightforward, easily understandable design.
Resources and project management, time tracking software, collaboration tools, and reporting features are some of Monday.com’s project management features. Users can add files to cards and connect them to them, write comments, mention teammates, and more. Additionally, it provides a fantastic project reporting dashboard that can gather information from several boards for better tracking of progress.
You can utilize Monday.com to track every billable hour, employee productivity, and invoices even if it doesn’t offer the same comprehensive set of features for project accounting and invoicing as other systems. It serves as a time tracking tool, but you can also utilize it to boost worker efficiency. You can quickly assign owners to new tasks, give each item a priority, set deadlines, and keep track of how each work hour is allocated to each project and task. On their smartphone app, you can also keep track of the time.
Business tools including Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more are integrated with Monday.com using Zapier.
Monday.com offers a 14-day free trial and prices start at $6 per user each month. For a maximum of two users, they provide a free plan.
Time tracking is essential for any business, as ClickUp is aware. Because of this, all of their plans, even the free one, include native time tracking! Using the command center, tracking can be done from any screen or within a specific job.
By selecting the lightning icon next to the search bar in the left menu, you can access the command center. The time sheet dashboards are a part of the business and unlimited plans, therefore you will need to upgrade your subscription whenever you’re ready to receive time tracking reports.
Note that by viewing the activity log, you can still see the amount of time spent on each task.
In addition to more than 1,000 connectors through Zapier, ClickUp offers native integrations with Slack, G Suite, Dropbox, and a number of other apps.
ClickUp offers unlimited users for free but has a little amount of storage. Paid subscriptions have a free trial and start at $5 per user per month.
With comprehensive yet user-friendly capabilities for project planning, job management, resource and portfolio management, time and budget tracking, progress tracking and analytics, as well as customizable workflows, templates, integrations, and more, GoodDay is a cutting-edge work management platform.
With a built-in task timer and integrated time reporting options, GoodDay has a dedicated time tracking module. People can configure report columns, compare actual time spent to expected time, uncover financial insights by combining time reports with resource/service hourly rates, and more when creating time-related reports for projects, teams, or users.
The program has sophisticated project planning features for making thorough project plans. Users can get a complete picture of progress made in relation to the plan as well as add tasks, milestones, and dependencies. The ability to control resource consumption and workload balance is a resource management capability.
GoodDay offers hundreds of native or Zapier-accessible integrations with apps including Google Drive, Google Calendar, Gmail, Slack, GitHub, GitLab, Excel, Jira, Trello, and many others. The GoodDay API can be used to create specialized integrations.
GoodDay has a free-forever edition for up to 15 members and charges $4 per user every month.
FunctionFox has the tools you need to efficiently manage your projects because it was created by creative professionals for the creative industry. Users have the ability to track billable and non-billable labor whether working alone or in a team. Your admin time will be cut down, and your productivity will increase, thanks to FunctionFox.
You and your team can easily and effectively track time on projects and clients with the help of robust time tracking tools. Track your time as you work by using the timer feature or manually entering the time. Reviewing time summaries can be done from a daily, weekly, or monthly perspective.
FunctionFox contains capabilities for managing project timetables, budgets, and expenses in addition to time tracking features to make sure you aren’t over- or under-servicing clients.
The lessons and support offered make FunctionFox even simpler to use. The tool offers personalized onboarding, and all ongoing, limitless customer assistance is covered by the membership fee. Additionally, the software itself comes with comprehensive help files, as well as a support section on the FunctionFox website.
The FunctionFox Premier plan costs $50 per month as a starting price.
Buddy Punch is a web-based software time clock. Its interface can be completely customized. The Buddy Punch can be integrated with the majority of payroll administration products. By keeping track of the time spent on various projects and job codes, it will assist you in project management.
Buddy Punch features an automatic time-splitting feature that divides calculated time into categories including regular time, overtime, and double time. Buddy Punch, a solution that may also offer versatile, dependable, and user-friendly personnel management, will allow you to create a special overtime rule for each individual employee. Automatic breaks, vacation monitoring, GPS tracking, and other time and attendance solutions are additional capabilities.
QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday are all integrated with Buddy Punch. You may access hundreds of different tool connections with a paid Zapier membership.
Buddy Punch offers simple time and attendance solutions starting at $25.99/month (billed annually). A 30-day free trial is available. If the organization needs to hire more than 200 people, you can get in touch with them personally.
Timesheets.com is a fully equipped time tracking tool that includes an hourly time clock, project time, mileage and expenditure monitoring, time off and vacation tracking, and a ton of strong HR functionality to help managing your staff. With the possibility to brand the service with your logo, Timesheets.com is user-friendly.
Timesheets.com offers flexible input options with tracking projects in real-time utilizing timers feature, single project entries daily, or filling out their timesheet at the end of the week. Timesheets.com is fully integrated with projects and tasks. With the ability to go down and split out specific personnel, projects, and dates using live, up-to-the-minute data, budgets are easily handled and reporting is straightforward.
If you’re searching for a more comprehensive HR time tracking software solution that does more than just track time and expenses, Timesheets.com has some really strong HR functions. In order to manage and review the agency’s time off in one calendar view, the HR functionality offers powerful time off management with the option to review earned vacation balances and request approval for vacation time. A variety of standardized employee paperwork, such as employee training manuals, performance reports, staff communications, employee files, and notes, is also included in the HR capability.
The data from Timesheets.com may be simply exported for use with other accounting applications and has a QuickBooks interface.
All users of Timesheets are eligible for a 15-day free trial. Pricing begins at $4.50 per user per month once activated and $3.60 per user per month for charitable organizations.
Toggl is an excellent place to start if you’re searching for a straightforward and cost-free time tracking tool. It is extraordinarily simple to use and nicely designed. Toggl is ideal if you’re searching for an easy way to start tracking time against various projects and clients right away.
You can use your browser, a Chrome extension, a mobile app, a desktop software, or Toggl to create projects, tasks, and track hours. Although accruals can be tracked, budgets cannot be defined and tracked against. You would need to use a third-party application if you wanted to monitor progress against an estimate or issue an invoice.
With automated reminders to help individuals stay on track and the ability to establish necessary fields for time entries, Toggl provides some useful capabilities to support helping people perform their time tracking properly. This ensures that users always submit comments or tags to their timesheet entries. Additionally, you can enable auditing tools so that you can receive alerts for timesheet entries that seem dubious, such as when someone claims to have worked nonstop for 10 hours on a single assignment.
Toggl is one of the best free time tracking software solutions available with connectors for Jira, Asana, Basecamp, Freshbooks, GitHub, and Teamweek among many others. It also offers some fantastic features right out of the box. You may therefore simply integrate it with other tools that are focused on reporting and billing, even though it lacks some budget tracking and invoicing functions.
Toggl is a free time monitoring tool, while commercial versions start at $9 per user per month.
Bill4time is the total package: a fully functional time tracking application with time tracking, expense tracking, billing & invoicing, invoice templates, and online payments backed by a client portal; it is also billing software in addition to time tracking.
In order to provide some rather versatile and robust time tracking, Bill4time has developed some well-designed and attractive tools with mobile and desktop apps. You can run timers simultaneously, record numerous time entries on one screen, and automatically convert appointments into time entries. Time tracking is made simple by all of this.
The robust back-end management features that let you keep better track of users, projects, clients, and accounting are what make Bill4time truly unique. To more easily enhance performance, you may check financial performance, see trends, go over payment history, review productivity, and more using the extensive data and dashboards. You can be sure to stay on top of the productivity and financial state of your clients and projects thanks to reporting’s flexibility and power.
Despite having a small back history of connections, Bill4time does support Quickbooks, PayPal, and Stripe, so if you use those programs, you’re in luck.
Bill4time starts at $29 per user per month and provides a free 14-day trial.
Featuring freemium improvements, TimeCamp is a fantastic free time tracking program with manual and automatic timesheets, a time diary, and automatic task detection features. With a neat and modern design, it is well made and simple to operate.
Projects and tasks are the foundation of TimeCamp, and you can create budgets for either to make it simple to measure added hours against projects and tasks. Attendance and absence analysis supports accrual monitoring and vacation tracking so you can keep track of who is present and absent at any given moment, as well as when people start and cease working.
TimeCamp seamlessly connects with invoicing and has the ability to generate invoices automatically (or not) based on billable hours generated in TimeCamp. There is a built-in payment gateway, and it’s convenient to be notified when a client views an invoice.
One fantastic feature of TimeCamp is their rather special time management tools, which provide some excellent insights on what people are actually doing; the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking. This also enables you to evaluate time spent on documents, even tracking offline activity, and the ability to approve or reject timesheets.
TimeCamp is an extremely adaptable time tracking software program thanks to its abundance of strong integrations. Project management favorites including Jira, Wrike, Trello, Podio, Basecamp, and Asana are included in the integrations, as well as Xero, Quickbooks, Free Agent, Insightly, Wunderlist, and Zapier for invoicing.
TimeCamp is a free time monitoring tool, although commercial versions start at $6 per person each month.
Do you need assistance choosing the best time management tool?
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Why is time tracking software important?
Although no one like using time tracking software and cost tracking software, it’s a necessary evil in the world of digital agencies for professional services and consulting when you’re billed by the hour or using time and materials and need to keep track of budget burn. Invoicing is also unpleasant, but it must be done because it depends on accurate timesheet information.
Fundamentally, financial tracking data and budget information are required to maintain a firm; we must be aware of the following project budget fundamentals:
- Are we over or under budget for the project?
- Is the budget on pace to be met?
- How much should the client be charged in an invoice?
- How lucrative is the job, project, or client?
As project managers, we also value accurate timesheet reporting so that we can provide accurate analogous estimates based on previous project performance. We need to be able to review timesheet data in the time tracking software in order to accurately determine how much should be charged for the following project. For time monitoring software to be used correctly, we need both people and trustworthy, accurate time reporting data.
There is no way to avoid the pain of timesheets, time tracking software, and hours reporting unless you have no interest in the time it takes to deliver your project or the profitability of your projects.
The issue is that if your time monitoring software is more than a little unsightly and difficult to use, no one will want to use it, and the information you collect from it may be almost useless.
It goes without saying that the best time tracking software must be able to manage numerous projects, numerous clients, and large teams at once. But beyond a tool that does a good job of recording time, we also need to consider what happens to that data once it has been monitored; specifically, how does it start as an estimate, how is it tracked, and then how is it invoiced?
It’s important to consider your agency or studio process when selecting the best time tracking application. Consider the end-to-end experience, from the person who creates the estimate to the person performing the work to the person billing it; how does it all fit together?